HR & Payroll Software for Kenya
One system for Kenyan payroll, statutory returns, leave, attendance, recruitment and the whole employee life cycle
Kenyan statutory payroll
Effective-dated statutory rates
Taxable benefits and allowances
What is the HR & Payroll Software for Kenya?
Zinen Technologies' HR and Payroll Software for Kenya is a complete system for Kenyan employers that combines payroll, statutory compliance and the full HR cycle in one place. It is built around Kenyan law and practice, including the Employment Act 2007, the Income Tax Act and Finance Acts, the NSSF Act 2013, the Social Health Insurance Act 2023, the Affordable Housing Act 2024, wage orders, WIBA, OSHA and the Data Protection Act 2019.
Payroll covers PAYE, NSSF Tier I and II, SHIF, the Housing Levy and NITA, with statutory rates that are effective-dated, so a change in the law is a new record rather than new code. Statutory returns such as P10, NSSF, SHIF, AHL and NITA come with editable file layouts, and P9A cards and payslips are produced for you. Beyond payroll, the system handles staff records, contracts, leave, attendance, recruitment, onboarding, appraisals, training, discipline, grievances, final dues and an employee self-service portal, with a clickable command centre for HR and finance. Tax and labour rules change, so confirm current rules with KRA and the relevant authorities; the system is designed so rates and layouts can be updated.
Everything included in the HR & Payroll Software for Kenya
How the HR & Payroll Software for Kenya fits the real operation
These images show the type of environment, people, assets or workflow the system is designed to support. The software is tailored around the operational records and processes described on this page.
An HR manager interviewing a candidate at a desk in an office
A person checking a payroll document beside a pen and calculator
An HR manager showing an employment document to a new employee
The results businesses see
- Statutory deductions, returns and payslips come from one record.
- Rates and file layouts can be updated when the law or templates change.
- Pre-payroll checks and approvals reduce errors and fraud.
- Leave, attendance and payroll agree because they use the same data.
- Final dues, redundancy and certificates follow the Employment Act rules built into the system.
- Recruitment to exit sits in one employee record.
- Budgets against actual and approved posts help control staff cost.
- Staff can view payslips, leave and policies themselves, which cuts HR queries.
Built and supported from Nairobi
Zinen Technologies is based at Bazaar Plaza, Moi Avenue, Nairobi. Every HR & Payroll Software for Kenya deployment is configured, tested and supported by a local team who understands how businesses in Kenya operate — including M-Pesa payments and local compliance requirements.
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HR & Payroll Software for Kenya — frequently asked questions
Does it calculate PAYE, NSSF, SHIF and the Housing Levy? +
Yes. It computes PAYE, NSSF Tier I and II, SHIF, the Housing Levy and NITA using effective-dated rates you can update when the law changes.
What happens when statutory rates change? +
You add a new dated rate record. Past payroll keeps the old rates and future payroll uses the new ones, without code changes.
Does it produce P10, P9A and other returns? +
Yes. It produces returns such as P10, NSSF, SHIF, AHL, NITA and HELB with editable file layouts, plus P9A cards.
Can we pay salaries by bank file or M-Pesa? +
Yes. It prepares bank EFT or RTGS files and M-Pesa bulk files, and posts the accounting entries.
Can staff view their payslips online? +
Yes. Employees use a self-service portal for payslips, leave and policies, and payslips can be sent as password-protected PDFs.
Does it handle recruitment and performance? +
Yes. It covers requisitions, applicants, interviews, onboarding, appraisals, training, probation reviews and performance improvement plans.
Can it calculate final dues and redundancy? +
Yes. Final dues, clearance, redundancy exercises and certificates of service are handled in the system.
Can we import our current staff and pay history? +
Yes. Staff, leave balances, running loans and earlier pay can be imported in an all-or-nothing import with a go-live checklist.
Is this the same as your HR and payroll modules? +
This is the full Kenyan HR and payroll suite. Our HR Management System and Payroll Management System pages describe the simpler building blocks, and we will recommend what fits your size.
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