Admissions and student records
Manage applications, enrollment, and student files digitally.
Education · Built for Kenya
College & TVET Management Software
Run a Kenyan TVET college, polytechnic or private college around TVETA, CDACC and NITA requirements
Online admissions and entry checks
Admission letters and trainee ID cards
Programmes and KNQF levels
Quick answer
What is the College & TVET Management Software?
Zinen Technologies' College and TVET Management Software is built for Kenyan TVET colleges, national polytechnics, vocational training centres and private colleges. It is designed around what regulators look for: the TVETA Accreditation Handbook and audit tool, the TVET Act 2013 and its 2015 Regulations, TVET CDACC competency-based assessment, and the Industrial Training Act (NITA).
It follows a trainee from application to graduation and tracer study. Admissions check KCSE entry requirements against each programme; training delivery checks the timetable against TVETA trainer ratios and trainer qualifications; assessment handles CBET unit results, portfolios of evidence and CDACC and KNEC entries; attachment tracks placement, insurance and the weekly logbook; fees run through M-Pesa Paybill with HELB, scholarship and bursary credits. A live compliance scorecard of 40 checks shows where the college stands, and every number is clickable. Regulations and templates change, so confirm current requirements with TVETA, CDACC, KNEC and NITA.
Kenya-ready solution
What this system helps you manage
College Management System gives education teams a structured way to replace scattered spreadsheets, notebooks and disconnected tools with one searchable workflow for daily operations, reporting, customer records and management decisions.
Best suited for
- schools and academies
- colleges and training centres
- driving and vocational schools
- education groups with multiple branches
What's included
Everything included in the College & TVET Management Software
System modules
A complete workflow, not just a feature list
The modules below are based on the underlying Zinen system design and show how the solution can be organized for day-to-day operations.
Fee and sponsor billing
Track fees per semester, including HELB and sponsor accounts.
Unit and semester timetabling
Build timetables across departments, units, and lecturers.
Attendance and academic records
Track class attendance and unit results per student.
Lecturer and department management
Organize lecturers, departments, and course allocations.
Transcripts and certification tracking
Generate transcripts and track certification progress.
See the solution in context
How the College & TVET Management Software fits the real operation
These images show the type of environment, people, assets or workflow the system is designed to support. The software is tailored around the operational records and processes described on this page.
Schoolchildren in a classroom in East Africa
Four trainees working together on a project in a hands-on workshop
Several trainees working together on a piece of metal in a workshop
Why it pays off
The results businesses see
- Entry requirements, trainer ratios and licences are checked as you work, not just at inspection time.
- Assessment, portfolio of evidence and CDACC or KNEC entries live in the same record as attendance and fees.
- Attachment is tracked from placement letter to graded logbook, including insurance and NITA references.
- Fee credits from HELB, scholarships and bursaries are applied cleanly, and M-Pesa payments match automatically.
- The 40-check compliance scorecard shows gaps against TVETA, NITA, CDACC and OSHA before an audit does.
- Trainer licence expiry and qualification checks reduce timetable risk.
- Governance records, committees and corrective actions are kept in one place.
- Trainees follow results, fees and logbooks in their own portal.
Built and supported from Nairobi
Zinen Technologies is based at Bazaar Plaza, Moi Avenue, Nairobi. Every College & TVET Management Software deployment is configured, tested and supported by a local team who understands how businesses in Kenya operate — including M-Pesa payments and local compliance requirements.
Speak to our Nairobi team How it works
From first record to completed transaction
- 1 Register students, learners or guardians
- 2 Set up programmes, classes, courses or lessons
- 3 Track attendance, progress, assessments and documents
- 4 Record fees, payments, balances and follow-up
- 5 Generate reports and certificates
- 6 Give authorised staff and learners access to the right information
Integrations & connectivity
Fits into the tools your team already uses
M-Pesa and digital paymentsSMS and email notificationsstudent or learner portalsdocument and certificate workflowsbranch and class reporting
People often search for
college management software KenyaTVET college management systemTVETA compliance softwareCDACC assessment softwareCBET management system Kenyapolytechnic management system KenyaNITA attachment logbook systemvocational training centre software Kenyacollege fees M-Pesa softwareTVET institution ERP Kenya
Common questions
College & TVET Management Software — frequently asked questions
Who is this college software for? +
Kenyan TVET colleges, national polytechnics, vocational training centres and private colleges that offer competency-based programmes.
Does it support CBET and CDACC assessment? +
Yes. It records unit results as Mastery, Proficiency, Competent or Not Yet Competent, manages portfolios of evidence and prepares CDACC and KNEC entries with eligibility checks.
How does it help with TVETA compliance? +
It checks the timetable against trainer-to-trainee ratios and contact hours, tracks trainer licences, keeps governance records, supports the 142-indicator audit tool and shows a live scorecard of 40 compliance checks. You still need to confirm current requirements with TVETA.
Can it manage industrial attachment and NITA? +
Yes. It handles placement letters, insurance, the NITA ITAP reference, weekly logbooks signed by industry supervisors, supervision visits, trade tests and the training levy.
How are fees and bursaries handled? +
Fee structures bill by term. HELB, government scholarships, county and CDF bursaries are applied as credit notes, and M-Pesa Paybill payments are matched automatically.
Can trainees apply online? +
Yes. A website with a programme catalogue lets applicants apply and track their application, and trainees use a portal for results, fees, timetable and logbooks.
Does it check KCSE entry requirements? +
Yes. Applications are checked against the entry requirements of each programme, with KUCCPS and recognition of prior learning routes supported.
What about regulation changes? +
Regulations and templates change over time. Programme rules, ratios and documents are configurable, and you should confirm current requirements with the regulator.
Is this different from your school management system? +
Yes. The school system serves primary and secondary schools. This system is built for colleges and TVET institutions with competency-based assessment, attachment and TVETA, CDACC and NITA requirements.
Related systems
Ready to bring College & TVET Management Software to your business?
Book a free demo and we'll show you exactly how it fits your workflow — no obligation.