Cylinder tracking by size and status
Track full, empty and in-transit cylinders by size (6kg, 13kg, 22kg and more) across depot and customer locations.
Logistics & Delivery · Built for Kenya
Gas Supply Management System
Track every cylinder, from depot to doorstep
Real industry context
Gas Supply Management System
Quick answer
What is the Gas Supply Management System?
LPG and gas supply businesses run on an asset most retail businesses don't have to worry about: the cylinder itself, which stays the property of the supplier and circulates between depot, customer and refill point indefinitely. Without a proper record of which cylinder is where, businesses lose track of empties owed back, can't tell which customers are overdue for a refill, and struggle to reconcile stock at the end of the day. Zinen Technologies builds gas supply management software that tracks cylinders, orders, deliveries and payments in one system, built for how LPG dealers and refilling stations actually operate in Kenya.
Whether you run a single gas shop, a refilling plant supplying multiple outlets, or a delivery fleet taking orders by phone and app, the system keeps stock, orders and delivery connected — so every cylinder that leaves the depot is accounted for.
Kenya-ready solution
What this system helps you manage
Gas Supply Management System gives logistics & delivery teams a structured way to replace scattered spreadsheets, notebooks and disconnected tools with one searchable workflow for daily operations, reporting, customer records and management decisions.
Best suited for
- courier companies
- fleet operators
- freight businesses
- delivery and distribution teams
What's included
Everything included in the Gas Supply Management System
System modules
A complete workflow, not just a feature list
The modules below are based on the underlying Zinen system design and show how the solution can be organized for day-to-day operations.
Multi-brand cylinder catalogue
Manage a catalogue of cylinders across different brands and sizes, full or empty.
Refill & swap order management
Log refill and cylinder-swap orders, whether taken by phone, walk-in or delivery request.
Delivery routes & rider workflow
Assign refill deliveries to riders with proof of delivery captured on completion.
Customer & deposit tracking
Track customer cylinder deposits and outstanding empties owed back to the business.
Geolocated customers and vendors
Customer and vendor locations are geolocated for faster, more accurate deliveries.
M-Pesa STK Push payments
Accept payment for refills and deposits via M-Pesa, reconciled automatically.
Online ordering website & customer portal
Customers can order refills online and track orders through a self-service portal.
See the solution in context
How the Gas Supply Management System fits the real operation
These images show the type of environment, people, assets or workflow the system is designed to support. The software is tailored around the operational records and processes described on this page.
Rows of LPG gas cylinders stored at a supply depot
Warehouse shelving stacked with boxes
Truck and van travelling on a highway in Kenya for fleet and logistics operations
Why it pays off
The results businesses see
- Always know how many full and empty cylinders you actually have, by brand and size
- No more lost track of customer deposits or overdue empties
- Faster, more reliable refill deliveries with geolocated customers and proof of delivery
- Clear daily reconciliation instead of end-of-month guesswork
- Deposit liability tracked as part of P&L, not hidden in cash reserves
- Walk-in counter sales invoiced instantly, no separate receipt book
- Customers can self-serve orders online instead of calling in every refill
Built and supported from Nairobi
Zinen Technologies is based at Bazaar Plaza, Moi Avenue, Nairobi. Every Gas Supply Management System deployment is configured, tested and supported by a local team who understands how businesses in Kenya operate — including M-Pesa payments and local compliance requirements.
Speak to our Nairobi team How it works
From first record to completed transaction
- 1 Capture customers, orders, consignments or jobs
- 2 Plan dispatches, routes and assignments
- 3 Track status, handovers and proof of service
- 4 Record charges, payments and balances
- 5 Handle exceptions, delays and follow-up
- 6 Review delivery, fleet and revenue performance
Integrations & connectivity
Fits into the tools your team already uses
M-Pesa and digital paymentsSMS delivery notificationsvehicle and driver recordsroute and dispatch informationbranch and performance reporting
People often search for
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Common questions
Gas Supply Management System — frequently asked questions
Can it track multiple cylinder sizes separately? +
Yes, 6kg, 13kg, 22kg and other sizes are tracked separately, each with their own stock counts.
Does it handle customer deposits for cylinders? +
Yes, deposits and outstanding empties owed back to the business are tracked per customer.
Can customers order refills online? +
Yes, an online ordering website and customer portal let customers place and track refill orders.
Can customers pay with M-Pesa? +
Yes, M-Pesa STK Push payments via the Daraja API are supported for refills and deposits.
Does it support delivery riders? +
Yes, deliveries are assigned to riders with proof of delivery captured on completion.
Can it track deliveries to different areas of a city? +
Yes, customers and vendors are geolocated to help plan and confirm deliveries.
Does it support walk-in counter sales? +
Yes, a POS counter screen issues instant invoices for walk-in customers.
Can I see daily reconciliation instead of waiting until month-end? +
Yes, daily operational reports cover sales, deliveries and stock across full and empty cylinders.
Related systems
Ready to bring Gas Supply Management System to your business?
Book a free demo and we'll show you exactly how it fits your workflow — no obligation.