Clearing and Forwarding System
Manage customs clearing, freight, trucking and warehousing for many clients on one system
Jobs for every mode and direction
Customs entries and risk channels
KRA duty and tax engine
What is the Clearing and Forwarding System?
Zinen Technologies' Clearing and Forwarding System is built for licensed customs agents and freight forwarders in Kenya, handling everything from a courier parcel to a full vessel of bulk cargo for many clients at once. It puts every job, customs entry, container, permit, truck and invoice on one record, instead of spreading them across spreadsheets, email threads and WhatsApp chats.
Jobs cover imports, exports, transit to Uganda, Rwanda, South Sudan and DRC, and local moves, by sea, air, road, SGR rail, RoRo, bulk and courier. A KRA tax engine estimates duty from the tariff, the CIF value in shillings and the monthly customs rate, container demurrage clocks warn you before charges build up, and permits are requested automatically by HS code. Clients see their own shipments, documents and charges in a portal, pay by M-Pesa, and track cargo publicly by job, bill of lading or container number.
Everything included in the Clearing and Forwarding System
The results businesses see
- One record per job replaces scattered spreadsheets, emails and chat threads.
- Demurrage clocks and daily alerts help you move containers before storage and shipping-line charges build up.
- A duty estimate from the tariff and the monthly customs rate makes quotations faster and more consistent.
- Permits and document checklists are driven by the HS code and direction, so fewer clearances stall on a missing paper.
- Separating service fees from disbursements keeps client money clean and funds requests auditable.
- Clients track their own cargo and pay by M-Pesa, which cuts routine status calls.
- Trucking, consolidation and warehousing share the same job record as clearing, so margin per job is real.
- Built around Kenyan customs terms: IDF, KenTrade, iCMS, RECTS, KRA rates and the Northern Corridor.
Built and supported from Nairobi
Zinen Technologies is based at Bazaar Plaza, Moi Avenue, Nairobi. Every Clearing and Forwarding System deployment is configured, tested and supported by a local team who understands how businesses in Kenya operate — including M-Pesa payments and local compliance requirements.
Speak to our Nairobi teamClearing and Forwarding System — frequently asked questions
Who is this clearing and forwarding software for? +
Licensed customs agents and freight forwarders in Kenya, from small agents handling courier and small cargo to firms moving bulk cargo for many clients.
Does it work with KRA duty calculations? +
Yes. It estimates import duty, excise, 16 percent VAT, IDF and RDL from the EAC CET HS tariff and the CIF value in shillings at the monthly KRA customs rate, and supports CRSP valuation for used vehicles. Treat the result as an estimate, since the final assessment is made by customs.
Does it replace KenTrade or iCMS? +
No. You still lodge entries on those official systems. The software records the entry numbers, risk channel, e-slips and release orders against the job so everything is in one place.
How does demurrage tracking work? +
Each container has port or CFS storage and shipping-line demurrage clocks with two-tier rates, and the system raises daily risk alerts so you can act before charges grow.
Can it handle transit cargo to Uganda, Rwanda, South Sudan or DRC? +
Yes. Transit jobs record transit bonds and RECTS seals, and trucking trips track Northern Corridor checkpoints and border crossings.
Can my clients pay and track shipments themselves? +
Yes. The client portal shows shipments, documents, charges, payments and quotes, supports M-Pesa STK push, and the public tracking page works by job, bill of lading or container number.
Can it manage my own trucks and subcontractors? +
Yes. It tracks own and subcontracted trucks, drivers, compliance expiries, trips, costs and signed proof of delivery.
Does it support consolidation and warehousing? +
Yes. Buyer-consolidation boxes track utilisation, and warehouse receipts are billed per CBM per day.
Is this different from your Freight Management System? +
The Freight Management System covers cargo booking and consignment tracking for logistics companies. This system is built specifically for Kenyan customs clearing agents, with customs entries, the KRA tax engine, demurrage, permits and the client portal.
Related systems
Ready to bring Clearing and Forwarding System to your business?
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